I’ve been part of 3 discovery/inception workshops in last 3 months. It’s been an amazing experience to work with some of the smartest ThoughtWorkers. Needless to say, different people bring in different perspectives, skill sets and I’ve learnt a lot from them especially around inception preparation, workshop facilitation, product management/lifecycle and in general keeping myself motivated while going through extended work hours, excruciating travels and depressing weather!
I am going to share few of the key techniques and learnings mastered over this journey.
1. Coming up with an agenda
First and the foremost, don’t spend too much energy in planning the agenda for these workshops. It’s important to make sure you have key stakeholders involved, if there are too many of them, block their calendars upfront. Try and come up with objectives for the entire inception duration based on your understanding of the client problem. Now work backward from these objectives to the workshop sessions. Think about which workshops/sessions will help you achieve these objectives. Key is having a rough plan and revisiting the plan every evening after daily retrospective with your team. Here’s what worked the best, a simple To-do, Doing, Done chart.
2. Inception preparation
Get your drawing toolset together and sketch out important posters like ground rules, parking lot etc. Effectiveness of your sessions depend on your ability to use these posters! An example is the way you can use ground rules, parking lot in case of arguments, off-track discussions. One of the team I worked with had too many creative heads on it and we decided to make the posters too beautiful, only to realise it made people conscious to put anything on them! No need to over-engineer, make them look neat and tidy that’s it! Along with the posters, make sure you run through a checklist of stationary required if the workshops are offsite. Here’s another example of the most common posters you’ll need on the first day!
3. Inception kickoff
Be confident, start with an ice-breaker session (Refer the gamestorming website for few examples or just use your creativity!) to make people feel comfortable with the new faces around. Keeping high energy level not just being the facilitator but also with the whole group makes a lot of difference. The sessions tend to be intense and it’s difficult to keep brains turned on throughout the day, plan for regular breaks.
Stay tuned for the next post where I’ll share few specific workshop activities from the last 3 inceptions.